Wood County is an Equal Opportunity Employer (M/F/D/V).

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Conservation Administrative Specialist
Location:River Block Building - WR
FT/PT:Full-time 38.75hrs/week - WRS Eligible
Deadline to apply:02/13/2023
Hiring Range:$20.36 to $23.28 / hr
Job Responsibilities:

The Wood County Land Conservation Department has great passion for helping the members of our community. As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality services is a shared goal across all departments. 


In addition to who we are, Wood County team members are offered competitive salaries, flexible schedules, and excellent benefits, including:

*Health Insurance - we offer low premiums and low deductibles, with excellent coverage!
*Dental Insurance
*Vision Insurance
*Wisconsin Retirement System (WRS) - This is one of the best-funded public pension plans in the U.S.!
*457 deferred compensation plan
*Vacation and Sick Time - Start accruing for both on your first day!
*10 Paid Holidays
*Flexible Spending Account to set aside pre-tax dollars for childcare and medical expenses
*Life Insurance
*Short and Long-Term Disability
*Wellness Incentive Plan
*Public Student Loan Forgiveness (PSLF) program


The Wood County Land & Water Conservation Department has an opening for a full-time (.97 FTE) Conservation Administrative Specialist position. Responsible to provide secretarial and receptionist duties for the Wood County Land Conservation Department (LWCD) and to provide assistance in the implementation of the Wood County Land and Water Resource Management (LWRM).


1. Answer the main department telephone number, take other calls as may be appropriate in a pleasant and professional manner and refer calls to appropriate staff member.
2. Type various letters, memos, and resolutions for the County Conservationist and assist with typing letters, memos, and resolutions for the Wildlife Damage Abatement and Claims Program (WLD), Non-metallic Mining Reclamation Program (NMM), Multi-Discharger Variance (MDV), Conservation Reserve Enhancement Program (CREP) and the LWRM.
3. Pick up incoming mail, date stamp and sort mail. Take outgoing mail daily to mail slots on first floor by 2:15 p.m.
4. File all correspondence, pamphlets, informational and other materials in appropriate files.
5. Assist in the preparation of the Conservation, Education & Economic Development (CEED) Committee meeting agenda, attend CEED meetings, and type minutes on a rotation with Planning and Zoning and UW-Extension. Save CEED minutes in electronic shared file.
6. Prepare and enter vouchers into the Great Plains Dynamics software program and post for payment of bills incurred by Land and Water Conservation Department (including Wildlife Damage Abatement and Claims Program, Multi Discharger Variance (MDV), Non-metallic Mining Reclamation Program and Mill Creek Grant. Prepare “Report on Claims” to be approved for payment by the CEED at each monthly meeting.
7. Properly assemble vouchers and return copies to Finance Department to file, after monthly expense checks are run and check stubs are received from the Treasurer’s Office. (Double check)
8. Make deposits as funding and monies are received and post to appropriate accounts. Run general ledger reports from Dynamics for Land and Water Conservation Department, Wildlife Damage Abatement and Claims, Soil and Water Resource Management, Nonmetallic Mining Reclamation, and Tree and Shrub Sale Program and reconcile accounts, on a monthly basis. Make necessary journal entries to reconcile accounts.
9. Assist County Conservationist with the preparation of the annual county budget and enter in Questica. Also, assist County Conservationist with the preparation of the annual Workload Analysis for LWCD, by May 15th each year.
10. Prepare LWCD newsletter layout before submitting to printer, annually. Update newsletter emailing list, as needed. Label and prepare newsletter for bulk mailing.
11. Prepare LWCD annual report layout before submitting to printer, annually. Update emailing list, as needed. 
12. Compile financial information for preparation of the Soil and Water Resource Management Program annual financial report. Submit to County Finance Director for approval and signature. Mail to DATCP by April 15th of each year.
13. Assist in the preparation of the Annual Accomplishment Report and mail to DATCP by April 15th of each year.
14. Type cost – share agreements (CSA) and change order forms for landowners and record with Register of Deed’s Office any CSA over $14,000.
15. Complete CSA reimbursement request forms and email to DATCP after project is complete and LWCD has paid landowner.
16. Track grant money (CSA’s and reimbursements) in Excel spreadsheet.
17. Log and deposit in Nonmetallic Mining Reclamation Program and deposit annual fees. Calculate portion due to the Department of Natural Resources (DNR), complete NMM annual reports, and submit to DNR prior to March 31st of each year.
18. Responsible to know and practice the Safety policies of the County. Perform all job tasks in a safe and prescribed manner.

1. Assist with the scheduling of the no-till drill and roller Crimper rentals. 
2. Develop wildlife tree and shrub order form and fact sheet describing each species. Update emailing list and send order forms to individuals on list. Enter incoming orders into Tree and Shrub database. Record incoming tree and shrub payments and make appropriate deposits and forward payment to nurseries after sale.
3. Assist in selling and distributing generic gel and tree shelters, as needed. Record incoming payments from sales and make appropriate deposits.
4. Maintain and order office supplies, as necessary. Inventory items, as required.
5. Track, compile, and complete sales tax report and submit to Finance Department prior to the 10th of each month.
6. Generate aerial maps in ArcView for general public, as requested.
7. Update LWCD website using Contribute software program, as needed. Sent requests for updates to IT (Information Technology) Help Desk.
8. Provide assistance in the implementation of the Land and Water Resource Management Plan, as needed.
9. Submit completed time card to County Conservationist by 4:30 p.m., on Friday after the end of each pay period.
10. Complete CREP applications and cost-share performance certification and payment request and forward to DATCP for reimbursement.
11. Any other duties as may be assigned.
Job Qualifications:
Minimum Training and Experience Required to Perform Essential Job Functions

High school graduate, supplemented by completion of computer course work and at least two (2) to four (4) years of general office experience with accounting/bookkeeping knowledge. Typing skills of 45 w.p.m., preferred. Ability to operate a personal computer and software (Word, Excel, Publisher, Dynamics and Questica), as well as perform data entry on a computer record system, and be able to learn any upgrades and changes that may occur. Basic everyday living skills are needed, as is the ability to understand and follow oral and written directions. Ability to read, write, add, subtract (prepare vouchers, deposits, take and prepare Committee minutes, etc.).
Basic office equipment used:  computer terminal and printing equipment, FAX machine, copy machine, calculator, telephone.