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Deputy Finance Director
County Courthse WR
Full-time 40 hrs/week - WRS Eligible
Deadline to apply:
$61,637.47 - $70,439.82/annually
This position performs responsible accounting duties of a highly specialized nature and a variety of medium to complex professional accounting and financial functions related to county-wide financial reporting and annual budget preparation. Responsible for providing financial and accounting leadership, support, advice and assistance necessary for departments to successfully manage their budgeted funds. Decisions made by this position are based upon comprehensive knowledge of Generally Accepted Accounting Principles and Government Financial Reporting Standards.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Prepare and provide the necessary tools to departments by assisting them in the development, review for accuracy and detail, and finalize the budgets for submission by the deadline set by the Executive Committee for completion of the annual budget.
Assist in preparing and presenting of the Finance Department’s annual budget.
Prepare formal documentation and communication for the Executive Committee, County Board and general public.
Assist Finance Director with possible solutions of any budget shortfalls and provide recommendations to achieve a balanced budget.
Monitor changes to the budget as it goes through the review process.
Reconcile account balances and prepare schedules and audit workpapers for independent auditors in conducting annual audit.
Answer questions, locate materials and explain policies and procedures to independent auditors as requested.
Guide and monitor departments in preparation of their individual workpapers needed in conjunction with the annual independent audit.
Provide technical assistance to departments regarding County and accounting policies and procedures and on the use of financial software. Conduct training seminars as needed.
Develop, maintain and communicate internal accounting procedures pertaining to accounts payable, accounts receivable and fixed asset management.
County-wide Financial Recordkeeping
Perform all functions related to fixed assets including managing fixed asset inventory in financial software, depreciate, adjust general ledger balances as required, prepare necessary workpapers for independent annual auditors and prepare reports for financial statements.
Prepare monthly report requests from County Supervisors, Departments or general public when requested.
Ensure the County’s general ledger is maintained and transactions are recorded according to all applicable laws, accounting standards and County policies.
Provide technical expertise, advice, counsel and direction on financial matters, budget information and finance system inquiries to all departments to ensure effective administration and implementation of approved fiscal policies, plans and programs.
Maintain internal control policies and procedures for ensuring proper segregation of duties to the extent possible with available manpower with respect to accounts payable.
Review and reconcile bank statements on a regular basis, and ensure they are reconciled to the general ledger.
Analyze and report fiscal information to State and Federal entities, including the preparation of the annual Municipal Financial Report and submit to the State of Wisconsin.
Complete financial reports per the standards of the Governmental Accounting Standards Board (GASB) and the Governmental Finance Officers Association (GFOA).
Assist in the preparation of the Comprehensive Annual Financial Report (CAFR), including research and application of accounting pronouncements, compilation of data, preparation of supporting schedules, preparation of notes to the financial statements and preparation of the final financial statements. Compile the CAFR and communicate fiscal results to the Executive Committee, County Board, and GFOA. Instrumental in receiving award from the GFOA for Excellence in Financial Reporting.
Participate as a member of the management team; including proposing and reviewing County-wide fiscal policies and operating procedures; provide financial input into management issues; review proposed budget transfers and carryovers; make recommendations to the Finance Director on policy and administrative issues.
Keep current in federal, state and local changes that impact County operations. Ensure the Finance Department is able to meet all regulatory requirements.
Additional Tasks and Responsibilities
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Train in all aspects of the Finance Director’s essential duties, tasks and responsibilities, and serve as Acting Finance Director in the absence of the Finance Director.
Conduct special studies and analyses as directed by the Finance Director.
Supervise daily operations of the Finance Department, including ordering of necessary office supplies. Provide continual instruction to departmental staff so they are trained to perform assigned duties in accordance with established methods and procedures.
Meet with and answer questions of other departments, County Supervisors, outside agencies and the general public regarding items relating to accounting activities.
Maintain and catalog permanent records as required by the State.
Attend meetings as required, to support financial items.
Minimum Education and Experience Required to Perform Essential Job Functions
Requires a Bachelor’s Degree in Accounting and a minimum of four years’ experience in accounting, with Governmental Accounting Standards Board (GASB) experience, and Generally Accepted Accounting Practices (GAAP) experience preferred. Eligible to sit for the Certified Public Accountant (CPA) exam, or CPA preferred.
Proficiency in function related software, including but not restricted to, Word, Excel, Dynamics and Management Reporter.
Knowledge of professional standards, cost accounting principles and investment theory, as well as budgeting and debt management.
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